Google Workspace has two main tiers for most business teams: Business, aimed at smaller and mid-sized organizations, and Enterprise, built for larger ones that need tighter controls. Team-level AI work, shared workspaces, and automated agents have lived on the Enterprise side. That line is now shifting.
The main update is Projects. Each project is a container: your team's files, multiple AI conversations, and shared instructions all sit in one place. Colleagues can be invited in, and more than one person can participate in the same AI conversation thread. Users can also set custom instructions that apply to every chat inside a project, so the AI behaves consistently without each person having to repeat the same setup. Google is framing this as turning Gemini from a personal tool into a team one, and the framing is accurate.
The second piece is workflow automation. Business-tier customers can now configure scheduled tasks that connect to Gmail, Drive, Calendar, and outside tools. The point is that you define the task once and Gemini runs it on a recurring basis, without anyone having to prompt it manually each time. This kind of always-on behavior was previously reserved for Enterprise.
Microsoft has been moving in the same direction. In September 2025, Microsoft introduced collaboration-focused agents for its Copilot product, designed to sit inside Teams project channels and coordinate work across a group. In November 2025 at its Ignite conference, Microsoft went further with Teams Mode, which turns a personal Copilot chat into a group chat inside Teams, letting colleagues build on each other's AI conversations. Google's Projects feature covers similar ground but is built around files and project folders rather than chat channels.
On pricing, it is worth knowing how the current structure works. Google stopped selling Gemini as a separate add-on in January 2025. AI features were folded directly into Business and Enterprise Workspace plans, and subscription prices were raised by roughly 17 to 22% to absorb the cost. Business Standard now runs $14 per user per month on an annual plan. These new features arrive inside that subscription, with no extra charge.
Enterprise plans still hold advantages for large, regulated organizations: stronger admin controls, the ability to manage and disable specific Gemini features across the organization, and deeper governance tools. For a team of 20 at a mid-sized consultancy or a procurement group that lives in Google Docs and Gmail, the feature difference between Business and Enterprise has narrowed to a point where the Business tier is now a more credible working environment than it was six months ago.
Rollout is staged, meaning some accounts see these features now while others wait. If you manage a Google Workspace account, the right move is to check your admin console rather than assume these are live for your team today. Google's admin controls also let you enable early access to new Gemini features for specific groups within your organization, which is useful if you want a small team to test before a broader rollout.